How To: Submit Final Grades

Watch the above video or follow the written guide below.

Please note: This video demonstrates steps within the old Portal. This video will be updated with steps from the MyFSW Portal in Spring. 

All instructors must submit final grades in the MyFSW Portal under the Faculty Dashboard card.

Please note that each instructor's responsibility is to do so by the indicated deadlines posted in the academic calendar.


1. Navigate to MyFSW


To start, go to MyFSW, or you can access MyFSW by clicking on "MyFSW" on the FSW home page.  

Image with MyFSW Portal link outlined


2. Log in to MyFSW 


  1. Type your Username.
  2. Type your portal Password.
  3. Click the "Sign In" button.

Image with instructions on how to log into the Portal (1) Type your Username.  (2) Type your portal Password.  (3) Click the "Login" button.


3. Go to the Faculty Dashboard Card


 

Faculty dashboard card

 


4. Click on the Final Grades icon


image showing the final grades icon outlined

 


5. Search for your current courses


Utilize the "Search" option to filter unwanted information. 

Search using either:

  • CRN (EX: 12345)
  • Term and Year (EX: Fall 2019, Spring 2020, Summer 2020)

Search option location

The Grading Status will show "Not started" until at least one grade has been entered for the class. 

Image showing the grading status outlined. The Grading Status will show "Not started" until at least one grade has been entered for the class.


6. Start Grading


Click the "Not Started" button to begin grading.

Image showing the not started button to begin grading.

The list of students will be displayed in alphabetical order by last name. 

1) Under the Final Grade column, click on the chevron icon to display the available grades. 

Image showing the final grade outlined, click the drop-down menu to select the grade

2) Then, click on the appropriate choice from the grade list. 

Image showing to select the grade from the grade list

Scroll to the bottom of the page and click the "Save" button to save the entered grades. 

Image showing the save button outlined

If there are multiple pages, click the arrow to go to the next page to enter grades. Be sure to click "save" on each page before proceeding to the subsequent pages. 

Image showing where to click the arrow to move through multiple pages

A "Save Successful" message will display if there were no problems on the page. 

Image showing the save successful message

Clicking the "Reset" button will clear all unsafe changes. 

You will be prompted to confirm the reset.

Image showing the message to confirm the reset when prompted for all unsaved changes will be cleared. Do you want to reset?


7. Grading and Rolled status


The Grading Status for the class will show "In Progress" if all grades have not been entered. 

Image showing the grading status outlined. the status will show in progress if all grades have not been entered

Once all grades for the class have successfully been entered, the "Grading Status" will show completed.

Image showing the grading status completed outlined. Once all grades for the class have successfully been entered, the  "Grading Status" will show completed.

The "Rolled" status will show "Not Started" until grades have been entered for the class and the grade rolled process begins.

image showing status not started  until grades have been entered for the class and the grade rolled process begins.

The "Rolled" status will display completed when all grades for the class have been successfully rolled to academic history for the students.

rolled status showing completed when all grades for the class have been successfully rolled to academic history for the students.


8.  Incomplete Grades


If an grade is entered from the grade list, an "Incomplete Grades" block will be displayed, showing the "Incomplete Final Grade" and the "Extension Date." 

If an I grade is entered from the grade list" an "Incomplete Grades" block will be displayed showing the "Incomplete Final Grade" and the "Extension Date."

Click the "Roster" tab to enter the last date of attendance for the student who received the I grade. 

Image showing the the "Roster" tab to enter the last date of attendance for the student who received the I grade.

Remember to click the "Save" button when you have finished entering grades for the page.

If the "Last Attend Date" was not entered before clicking save, the message "A last attend date is required for this grade" will be displayed.

Image showing the message "A last attend date is required for this grade"

The missing "Last Attend Date" will be outlined in red.

Image showing the missing "Last Attend Date" outlined in red.

Choose the date using the calendar icon and click the "Save" button at the end to complete the entry.  

Grades cannot be changed once the "Rolled" column for the student contains a checkmark. 

Image showing the rolled column with the checkmark

The "Rolled" button for the class will display 1) "In Progress" if some grades have been rolled or 2) "Completed" when all grades for the course have been rolled.

 Image showing the "Rolled" button for the class "In Progress" if some grades have been rolled

Image showing "Completed" when all grades for the class have been rolled.

Note: the system will log you out if you are idle for ten or more minutes.

9. Additional Information 


Final grades are due by the time and on the date listed in the Academic Calendar for Faculty published for the semester.

A "worksheet not available" message will appear when attempting to enter grades outside of the grade entry period.

Instructors can make changes to grades immediately within 240 minutes after entering a grade even if they have clicked "Submit" as long as they are still logged into the portal and before the cut-off time. After the initial 240 minutes, or logging out of the portal, the grades will be final and will be made available to students.

To enter grades after the deadline, or to change a grade, a Change of Grade form from your Dean's office with the Dean's signature is required.

If a student is actively enrolled in your class (shows on the roll with no "W") and never attended, you must submit a grade of "F." In the date field, please list the first day of your class.

It is essential to remember that if a student appears on your roll with a "W" or an "X," do not attempt to enter a grade over the "W" or the "X."

If entering an F or an I for a student, you must enter his or her last date of attendance in the proper format (01/01/2016 - two digit month/two digit date/4 digit year) listed on the sheet.

If a student is granted an "I" for incomplete, it will be changed to the grade of "F" if a grade is not assigned via a Change of Grade form before a specific date, generally around six weeks after the Grade Entry deadline.

The Registrar reopens Grade Entry after the College finals for dual enrollment classes.

For your reference, click on the chevron icon to display "Getting Started" steps and a summary of the "Course Details." 

Image showing the chevron icon

Image showing "Getting Started" steps and a summary of "Course Details."

 

Contact the Registrar for more information about Grade Entry.
NOTE: To enter grades after the deadline, or to change a grade, a Change of Grade form from your Dean's office with the Dean's signature is required.

 

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Article ID: 88616
Created
Mon 10/7/19 3:14 PM
Modified
Thu 11/16/23 11:06 AM