Branded Email Signature

FSW Email Signature Generator (America 250)

This tool helps you create an official Florida SouthWestern State College email signature that is consistent, on-brand, and includes the America 250 recognition where appropriate. Using the generator (instead of editing signatures manually) helps ensure accurate formatting, correct links, and a professional, unified look across the college.

Signature Generator: https://www.fsw.edu/assets/email_assets/fsw-email-sig-am250.html

Quick Guide (Outlook 2019 and Outlook 365 Desktop App)

  1. Open the generator: fsw-email-sig-am250.html
  2. Fill in your info, then scroll to the preview.
  3. Highlight the entire preview and copy the formatted signature
  4. In Outlook: File → Options → Mail → Signatures…
  5. Click New
  6. Name the new signature and paste the copied signature into the content box
  7. Set as default for New messages and Replies/forwards
  8. Send yourself a test email

Full Step-by-Step

Step 1: Generate and copy your signature

  1. Open the generator: https://www.fsw.edu/assets/email_assets/fsw-email-sig-am250.html
  2. Enter your information exactly as you want it to appear.
  3. Scroll to the signature preview.
  4. Click inside the preview and highlight the entire signature (all text and the image, if shown).
  5. Copy

Step 2: Add it in Outlook (2019 or Outlook 365 desktop app)

  1. Open Outlook.
  2. Go to File → Options.
  3. Click Mail.
  4. Click Signatures…
  5. Click New, name it (example: FSW AM250), then click OK.
  6. Click inside the signature box and paste.
  7. Under Choose default signature:
    • Select your email account.
    • Set the signature for New messages.
    • Set the signature for Replies/forwards (recommended).
  8. Click OK, then OK again.

Step 3: Test it

  1. Send a test email to yourself.
  2. Reply to that email to confirm the signature appears correctly in replies/forwards.

Troubleshooting

  • Formatting looks odd after pasting: Delete the pasted signature and paste again directly from the generator preview. Avoid copying from Word or other documents.
  • Image does not appear for some recipients: Some email settings block images by default. That can be normal.

Need help? Contact Marketing & Digital Strategies and include (1) which Outlook version you use (2019 or Microsoft 365 desktop app), and (2) a screenshot of what you are seeing.

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