COP 05-0508 Flexible Work Arrangements
Florida SouthWestern State College supports flexible work arrangements (FWA) for non-instructional employees to improve service delivery and accommodate employee needs, where operationally appropriate. FWAs include a range of options such as fully on-site, primarily on-site, primarily remote, and fully remote work configurations. Decisions on work location are made by the respective Vice Presidents in consultation with leadership teams, based on position suitability and operational needs. Employees in remote roles are not guaranteed dedicated on-site workspace and must use FSW-issued equipment when reporting on-site.
Eligibility for FWA depends on job responsibilities, departmental needs, and employee performance. Positions requiring minimal face-to-face interaction or that involve measurable outputs may be suited for remote work, while roles necessitating frequent in-person engagement may not. Supervisors and department heads assess the appropriateness of FWA, taking into account work habits such as reliability and independence. Employees with performance or attendance issues are generally not eligible.
Supervisors and employees collaboratively determine work schedules, frequency of remote days, and communication expectations. Remote workers must remain accessible during scheduled hours and may be called on-site as needed. Travel to on-site work is not reimbursed, and remote workers may need to relinquish permanent office space to optimize facility usage. Accurate time tracking is mandatory for non-exempt employees, and overtime must be pre-approved.
FSW may provide essential technology and expects employees to complete required training, including remote work certification and security awareness. Employees are responsible for establishing a safe, ergonomically sound remote workspace and are liable for any injuries or damage incurred at their alternate work location. Remote work is not a substitute for childcare and must prioritize job responsibilities.
Supervisors are tasked with defining expectations, monitoring performance, and reviewing arrangements regularly. Managing Hybrid Teams Training is required for supervisors overseeing remote workers. Additionally, compressed work schedules may be approved if feasible for the position and department needs.
Employees and supervisors may modify or terminate FWA arrangements at any time, with or without notice depending on circumstances. Employees planning to work outside Florida must notify Payroll, Human Resources, and their supervisor. The College reserves the right to adjust or discontinue FWAs as necessary.