Moving Guidelines

Monthly moves are designed to improve the move process and align the move team and department's resources. The scheduled move date provides a day in which moves are combined to create a group move. Move requests which have gone through the complete approval process at least seven business days before the next available move date are included in the move list.

Project moves will be scheduled one Friday per month; however, the move coordinator may propose another day due to the number of employees affected by a project.

Each move request will be evaluated by the Planning and Space Management team to ensure requested moves are in line with both current and future organizational plans. All approved moves shall be scheduled during the next scheduled move date. (Should the move be solely for technology, the IT department may schedule this move to be on a day that is not a scheduled move day.)

Prior to Move

1. The department contact should complete and submit a workflow move request available at https://fsw.teamdynamix.com/TDClient/2031/Portal/Requests/ServiceDet?ID=52201

2. The workflow is processed and forwards the requests for approval.

3. Approved moves are emailed to the department contact and the move administrator.

4. The move administrator classifies the move and assigns the move coordinator.

5. The move coordinator coordinates, schedules, and communicates move details with the move team and the department contact.

6. Facilities will provide packing boxes (additional boxes may be requested via work order).

7. The department will pack all books, files, supplies, personal belongings, and small office equipment (the move team is not responsible for personal belongings, legal papers, money, etc.; it is recommended you move personal items to prevent loss or damage).

8. Information Technology to disconnect and move computers, printers, phones, copiers, fax machines, and other college-owned technology.

9. Departments will label all boxes and equipment with the name of the person and new location (items not packed or adequately labeled will be reappropriated or discarded as determined by the move team)

10. Department contact will submit a workflow for new room keys and access controls (electronic door locks) (Facilities and Information Technology will coordinate requests based on the department provided move list)

Day of Move

1. Information Technology will disconnect and remove the technology.

2. The move coordinator will coordinate the moving of furniture for offices, first completing all moves in one area. Then proceed to other areas following the move sheet.

3. The move coordinator will coordinate furniture setup, and Information Technology will set up the technology (times will depend on the size of the move)

4. The move coordinator will then move boxes (we recommend that departments bring necessary files and supplies to support operations until boxes are moved to new locations)

5. Personnel will return existing room keys to Facilities located on their respective campus. (Personnel relocating to another campus/center must return their keys to the campus they are leaving and pick up new keys at the campus they are going to.)

   • Lee Campus, building D, 2^nd floor

   • Collier Campus, building H

   • Charlotte Campus, building N

   • Hendry Glades Center, building A

After Move

1. Departments are to submit a work order to pick up empty packing boxes (boxes supplied by Facilities must be returned).

2. Facilities will update room signage (based on the move list).

3. Facilities will schedule room cleaning.

4. Department personnel will request directory information updates via the FSW online directory.

5. Planning will update the college drawings.

6. Planning will update the space database.