1098-T Processing
** In October, Produce the 1098T SSN Validation File for ECSI - this is an ARGOS report (Banner."Accts. Rec".1098T.ECSI registered SSN not certified)
1. Download new form from Forms Fusion for tax year.
(currently use ECSI to print 1098-Ts, but may have to hand print some later).
2. TSA1098 is the Banner form with the college info, must be reviewed each year by Bursar.
3. GTVSDAX internal_code ‘1098_year’ is changed when reporting changes (last time required was 2018)
4. Bursar runs TSP1098 Tax process in Audit mode (T) which selects all students enrolled in any term in the tax year indicated (terms are determined by TSATAXR setup) and populates the Tax Notification for Student table (TTBTAXN). Also selects non enrolled students who meet certain criteria (TTBTAXN record with stu notif = 'S' and box 1 or box 5 > 0.00)
a. See 1098-T handbook for complete instructions
5. In January, produce the 1098T SSN Validation File for ECSI - this is an ARGOS report (Banner."Accts. Rec".1098T.ECSI registered SSN not certified)
6. Mark students with invalid SSN from ECSI report "AR_1098_SSN_NOT_CERTIFIED" Appworx stand-alone job
runs off popsel application = ACCT_REC | selection = 1098T (built in PPRD & PROD for BNELSON5 & MZENICKI)
Sets IRS report and SSN Cert Ind to ‘N’ (#6 on script list) (shows as null on TSATAXN > SSN Certification field
7. Mark students who selected to get their 1098T electronically - "AR_1098_YES_ELEC_DELIVERY"
8. Run any individual updates for students that AR wants to change statuses of manually (optional)
9. Bursar runs TSP1098 in Official mode - Official mode populates the tables and does not allow further deletions. If test data exists, it is removed and replaced.
10. Re-Run the APPWORX jobs (each time TSP1098 is run) "AR_1098_SSN_NOT_CERTIFIED" & "AR_1098_YES_ELEC_DELIVERY"
11. Run ARGOS report "ECSI Print File" located at Banner."Accts. Rec".1098T.ECSI Print File
12. Bursar runs TSR1098 tax process in Test mode – student notification (Parm#3 = S) **does not update statuses
13. Bursar runs TSR1098 tax process in Official mode – student notification (Parm#3 = S)
a. Sets stud_notif to ‘S’
14. Bursar checks box in TSATAXR / BOX1 / check box ‘Self-Service Enable 1098T
15. Bursar run TSR1098 tax process in Test mode – IRS notification (Parm#3 - I) **does not update statuses
16. Bursar run TSR1098 tax process in Official mode – IRS notification (Parm#3 - I)
a. Sets irs_reports_status to 'S' and generates the IRS file
17. Retrieve the tsr1098_[job#].dat file from /u01/app/sct/PROD/jobsub/job_output save to the Bursar shared drive \Financial Services\Budget and Finance\Bursar \1098TTaxes
18. Bursar FTP's IRS file – has to be done by March 31st
19. Bursar logs into FIRE (https://fire.irs.gov/Logon.aspx) IRS submission site - college name is EDISON COMMUNITY COLLEGE and the TCC code is 30984
** in October, place a notice in the portal "Tax Season is here...". to make sure students and staff/faculty have their info updated
**in addition, change the cashier bubble call out verbiage in Ocelot
Looking for Ways to Pay?
Hi, my name is ViKi. Did you know tax season has already started? Get your important tax documents faster with Electronic Consent! (link is https://www.fsw.edu/banner/1098t)
And remember, I can give you personalized answers using your portal credentials when you are asked to log in. How can I assist you?
**Once tax forms are available, change the notice in the portal to "Important 2024 Tax Return Document Available"
**each portal notice should link to the TDX KB article on how to update and access tax forms https://fsw.teamdynamix.com/TDClient/2031/Portal/KB/ArticleDet?ID=159232
