How To: Approve a Leave Request (F/t Non-Exempt)

Video Button logo image. Click to play how to video

Approving Leave request submission enhancements have been implemented. This guide will walk you through approving a leave request. Clicking the image above will bring you to a video tutorial.

Please note: This video demonstrates steps within the old Portal. This video will be updated with steps from the MyFSW Portal in Spring. 

Navigate to the Human Resources Card

You can go to MyFSW, or you can access MyFSW by clicking on "MyFSW" on the FSW home page.

MyFSW Tab on the FSW Home Page

Sign in to the Portal

  1. Type your Username.
  2. Type your portal Password.
  3. Click the "Sign In" button.

Login into the Portal

Once logged in, navigate to the Human Resources card and then click on the "View Employee Dashboard" link. 

Human Resources card


Approve Leave Request

When your Employee Dashboard loads, you will find the "Approve Leave Request" link right within your My Activities group.

Click on it to begin.

Approve leave request link location

The Approvals - Leave Request page will load.

  • You can use the filtering options across the top to help pinpoint specific Leave Requests

sample of the approvals - leave request page

When the calendar appears, Awaiting links appear within your calendar. Click on the Awaiting link to open the request.

You will be brought to a Time Entry Approvals page, so you can view more details about the request.

Leave Request Details Screen Demo
Requests that are awaiting your approval will appear within the Pending row. Click on the employee's name to bring up the next step.

Pending Requests demonstration

This will bring up the Preview window displaying the following information for you to review. 

  • Pay Period of the request
  • Total Hours Requested
  • Submitted date/time
  • Leave Request code used

demo of the preview window

If you notice the employee needs to make changes to their request, you will click on the Return for correction button. This will send it back to the employee, along with a note you provide giving them direction as to what to correct. 

return for correction demo

You can also get more information on the employee's current leave balances by clicking the Details button.


After you review and confirm everything you need to, you can click the Approve button to move it down the path. 

Approve button demo location

Support Information

Contact Payroll Services ( for questions, clarifications, or roadblocks.


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Article ID: 153708
Thu 2/9/23 2:33 PM
Thu 11/16/23 11:08 AM