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COP 05-0306 Resignation Personnel Clearance Procedures
Employees should submit a written notice if they plan to resign, typically at least two (2) weeks in advance unless there’s a valid reason for less notice. Contract administrators, executives, and faculty are expected to complete their contract period unless there's a strong reason not to. Not giving enough notice may impact future references.
Once a resignation or retirement notice is submitted and approved, it can’t be rescinded. If an employee is absent without notice for three (3) consecutive days, it will be considered a voluntary resignation from any and all employment with the College
Resigning or retiring employees should be present and working each day of their notice period; they can’t use vacation, personal, or sick leave to extend their end date. For details on terminations for disciplinary reasons or retirement, see related College policies.
A resigning/retiring employee is required to turn in all College issued property, BUC card, parking decals, keys, and other equipment on or before their last day of work. All documents and materials related to College business must be preserved, and no documents can be discarded or removed from the property. No e-mails may be deleted without supervisory approval.
Benefit eligible employees will be sent information regarding continued coverage (COBRA) to the employee’s address of record. Final pay for a departing employee will be adjusted to reflect the actual pay earned for the duty days worked in the current fiscal year (refer to Duty Days on page 17). Payment for any lost or damaged College property may be deducted from the final pay in accordance with applicable laws and practices.
An exit interview with the CHRO can be scheduled upon request for employees who resign or retire.