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Banner Finance Plain and Simple - Getting Ready for the Year End Rolls
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We all have our own year end time lines, but regardless of when your year end is there are some activities you can do now to get ready. For those who have a June 30th year end, this is the perfect time to make sure that things are in order and ready to go! Assuming that you’ve been through a year end and all of the set-up work is complete, here are some of the annual preparations to think about.
Set-up the new year
First you will need to ensure you have created your new fiscal year on the Fiscal Year Maintenance Form (FTMFSYR). On this form, you will need to create the fiscal year for each chart, along with entering all of the fiscal periods within the year.
Prepare for the year end roll processes
For the year end roll processes to run, you need to set-up parameters on the Year End Maintenance Form (FGAYRLM). For each chart you will need to specify starting document numbers for any of the rolls that you use. These document numbers are made up of four characters that must be unique for each chart and process and four numbers. This document number will be incremented and assigned to the transactions created by the rolls. At our school we use the first two characters for the year, the third character for the chart number, and the fourth character to indicate which roll. For example 171G0001 is the starting document for the GL Roll in fiscal year 17 and chart 1.
Within this form, you must also set the date that each roll is planned. Keep in mind that this is the earliest that the process can be run. In our school we always use the first of our new fiscal year.
A couple maintenance items
In addition to the set-up of the new year and scheduling the roll, you may also want to review your incomplete documents (using the FGRIDOC report) to stay up on any incomplete documents for the old fiscal year. If you use multiple fund balance processing, you may also want to review the Fund Balance Maintenance Form (FTMFBAL) to ensure that appropriate fund types, funds, and/or accounts have been set-up on the form.
With these items taken care of or underway, you can focus on all of the deadlines, accruals, and other fun accounting activity associated with year end!